Admission and Application
Thank you for considering AIS-R your school of choice. We invite you to review the criteria for your child’s admission and also the details regarding the admissions process on the following pages of this website.
If you would like a tour of our school, please contact the Admissions Office.
We look forward to welcoming you to our learning community.
Lucinda Summers (Director of Admissions at email@example.com)
The Admissions Office is open from 8:00am to 4:30pm, Sunday to Thursday. The office will be open during the summer, however hours will be limited (times will be posted on the website).
Please contact the AIS-R Admissions office to schedule a school visit. AIS-R has rolling admissions and accepts students throughout the school year. Documents should be submitted to the school through the online application (HERE). Applications are accepted year-round, with applications normally being submitted in February for the following year.
The following documentation is required for all new students:
- Completed in FULL the Online Application
- Student’s passport photo page and original entry visa (when available)
- Copy of each family member’s passport photo page and original entry visa (when available)
- All records from previous schools attended to include
- Contact information for last school attended, including e-mail, phone and address (AIS-R will contact current school in order to obtain a confidential teacher reference)
- Previous 2-years final report cards
- Current year-to-date report card
- High School: Official Transcript
- School profile with an explanation of the grading scale
- If available: standardized test records (required for applicants in Grades 2-12 not residing in KSA and wish to be considered for entrance assessment exemption)
- If applicable: Special Education/IEP/504 records, including psychological test results
- Complete Confidential Teacher Reference Form (on behalf of the family, AIS-Rs Admissions will contact the applicant’s current school for this form)
- Copy of student and sponsoring parents’ iqamas (when available)
- Copy of Immunization Record
- A company letter acknowledging sponsorship/employment
- Application Fee
- If a student is a Saudi National:
- Copy of Family Book
- Ministry of Education (MoE) approval letter
Students who are Saudi Nationals must obtain permission from the Saudi Ministry of Education in order to be admitted to AIS-R. It is recommended that the letter of approval from the MoE be obtained prior to beginning the AIS-R application process.
Criteria For Admission
Criteria for admission to AIS-R includes: age, completion of all required application documentation and entrance assessment (including the Confidential Teacher Reference form and AIS-R counselor interview), full review of previous school records, English language proficiency, overall learning potential, availability of seat/program, and ability to make tuition and fee payments. In addition, while students of all nationalities are encouraged to apply to AIS-R, enrollment and admittance priority will be given to those students who are North American passport holders and have a verifiable requirement to an American Education.
Please note that our teachers differentiate their instruction and support individual student needs to the best of their ability and that AIS-R does not provide a Special Needs Program for students with significant learning needs. In general, this includes students with an existing IEP or 504 plan and those enrolled in programs or classes such as resource room, special needs, and remediation. It also includes students whose reports indicate significant behavioral, social, emotional or academic needs. AIS-R does not offer a gifted/talented program.
Apply online HERE
Off-Site Application Completion:
AIS-R has a rolling admission process and therefore, there is no deadline. Due to limited seat availability (and annual “wait lists”), families are encouraged to begin the application process February 1 for the following school year beginning in August and by September 1 for the second semester of the school year.
Applicants must first complete and submit an application with all the required documentation along with the 2016-2017 SR 3000 application fee in order to begin the admissions process. Once an application is entirely complete and the application fee has been submitted through wire transfer or direct payment at the AIS-R Finance Office, the applicant's file is reviewed by the AIS-R Admissions Office in order to be assessed for testing. A file will not be approved for testing if the child’s school application or records are incomplete, and/or prior records indicate a significant concern in: attendance, behavior, IEP, 504 plan, parent support, and/or academics are well below grade level. At which time, the applicant will be notified by the AIS-R Admissions Office.
Students who are Saudi Nationals must obtain permission from the Saudi Ministry of Education (MoE) in order to be admitted to AIS-R. It is recommended that the letter of approval from the MoE be obtained prior to beginning the AIS-R application process.
Determination for Remote, On-site or Exemption of Testing:
For all student applicants in PreK-Grade 1, AIS-R admission testing will be conducted on-site. Should the family be unsure of their arrival date, they should contact the Admissions Office to schedule the admissions assessment when their children are physically in Riyadh.
For students Grade 2 to Grade 12, AIS-R admissions testing will be either conducted on-site, at a remote location or be exempt. For exemption of admissions testing, the following conditions need to be met:
- The parent has sent a completed application, all required documents and official copies of the most recent academic reports going back at least two years, including the scores of completed standardized tests. AIS-R requires one of the following standardized tests: MAP, SSAT, Stanford or PSAT; IOWA; CAT;
- The student’s most recent school is fully accredited (i.e. an American Accrediting Agency or CIS) where the language of instruction is English. If the language of instruction is not English the student may be required to enroll in the English Language Learning (ELL) program at an additional cost;
- The student’s reports do not include any grades below “C” (or equivalent grade) nor any significant behavioral, academic/learning, attendance, and/or social/emotional concerns;
- A completed confidential teacher reference submitted from current school (AIS-R will send reference directly to the school);
- Complete and sign the Parent Tuition Obligation Agreement (HERE) and AIS-R Eagle Parent Agreement (HERE) (forwarded from the AIS-R’s Admissions Office);
- The principal will either give permission in writing for the assessment to be waived (based on the above factors) or require an on-site assessment if one or more of the conditions above have not been met.
On-Site Admissions Assessment Process
Step 1 Student & Parent w/ Director of Admissions:
- Photo IDs (students, parents and drivers must have AIS-R IDs to enter campus)
- Parent Tuition Obligation Contract (HERE)
- Eagle Honor Code (HERE)
- Complete Skyward Contact Information (HERE)
Step 2: Student Admissions Testing
- Prek-Gr.1 applicants complete and interview assessment with the counselor and/or EY Coordinator. Students who qualify for English Language Learning, will be assessed by the English Language Learning Specialist.
- Gr.2-Gr.5 applicants complete an online assessment, writing assessment, and interview with the AIS-R elementary school counselor. Students who qualify for English Language Learning, will be assessed by the English Language Learning Specialist.
- Gr.6-Gr.12 applicants complete online assessment, writing assessment, and World Language placement test in the Assessment Lab (3-4 hours) Note: Parents are permitted to leave campus while their child is testing. Parents are also permitted to remain on campus in the Admissions Office or Parent Waiting Lounge. AIS-R is a closed campus. Students in Grades 6-7 who qualify for English Language Learning, will be assessed by the English Language Learning Specialist.
Final Application Review
After an applicant has been either exempt from testing or completed testing (remote or on-site), the child’s application is reviewed by the divisional principal to determine wait pool acceptance, admittance, and/or denial.
Please note that an admissions assessment does not guarantee that a seat is available, nor that a child will be admitted, as availability of seats is contingent on withdrawal of current students. If a grade level is at capacity, we will maintain a wait pool for accepted applicants. The wait pool is maintained for the applying school year (August-June) only. Applicants interested in the next school year will have to update the required documentation and re-apply as below.
Timeline for Elementary School Wait Pool
- 0-6 weeks (from the first day of the academic year): An applicant may remain in the wait pool for 6 weeks and be admitted (when a seat becomes available) without documentation of continued schooling.
- 7-24 weeks (from the first day of the academic year): An applicant may remain in the wait pool for a maximum of 24 weeks and be admitted (when a seat becomes available) with documentation of continued schooling (i.e. an ES student must be enrolled in another school during this wait period).
- 25+ weeks (from the first day of the academic year): At 25 weeks an applicant is removed from the wait pool and must reapply.
Timeline for Middle and High School Wait Pool
- 0-4 weeks (from the first day of the academic year): an applicant may remain in the wait pool for 4 weeks and be admitted (when a seat becomes available) without documentation of continued schooling.
- 5-24 weeks (from the first day of the academic year): an applicant may remain in the wait pool for a maximum of 24 weeks and be admitted (when a seat becomes available) with documentation of continued schooling (i.e. a MS/HS student must be enrolled in another school during this wait period).
- 25+ weeks (from the first day of the academic year): at 25 weeks an applicant is removed from the wait pool and must reapply.
Successful applicants are placed in the ‘wait pool’ as soon as their assessments are completed. When a seat becomes available, the Admissions Committee will review all candidates in the wait pool to consider each one in context of one another for placement, according to but not limited to, the following factors: North American passport holders that have a verifiable requirement to an American Education; in good academic and behavioral standing as evidenced by prior records, attendance, teacher confidentiality reference form, and AIS-R admissions testing results (when applicable); gender; English Language proficiency, and AIS-R sibling.
When a student is selected from the wait pool:
- A notification letter is sent from the Admissions Office stating that the applicant is removed from the wait pool and offered a seat in the respective grade level.
- A tuition and fees invoice is sent by the AIS-R Finance Office. All fees must be paid in full directly to the AIS-R Finance Office within 2 business days of sent invoice. In addition, all fees must paid in full directly to the AIS-R Finance Office prior to the first day of school.
- Once the tuition invoice has been paid in full, a written confirmation of “admittance” is emailed to the parents from the Director of Admissions.
- The student is then assigned to a class or advisory dependent upon grade level.
Students will not be assigned a class or advisory nor begin school until the tuition invoice has been paid in full and the child/family has officially been sent the “admittance” letter. If tuition is not paid in full within two business days, the acceptance will be nullified, the application moves back into the wait pool, and the next wait pool applicant is selected.
Please note that also requires the following be completed by the Parent through the Admissions Office before a student begins school:
- Student and Parent AIS-R ID issued (IDs are obtained at the Admissions Office);
- Cashless system payment (as required; minimum SR 200);
- Class placement for ES; a meeting with a MS/HS counselor for scheduling;
- Skyward contact information completed;
- Signed AIS-R Parent Eagle Agreement; (HERE)
- Signed AIS-R Parent Tuition Obligation Agreement (HERE)
- Vehicle registration and hang-tag acquired;
- Driver and nanny registration (and ID secured);
- Students who are Saudi Nationals must obtain permission from the Saudi Ministry of Education (MoE) in order to be admitted to AIS-R. It is recommended that the letter of approval from the MoE be obtained prior to beginning the AIS-R application process.
Age of Student
AIS-R uses the following age guidelines for admissions:
3 years - Pre-Kindergarten
4 years - Kindergarten I
5 years - Kindergarten II
6 years - Grade 1
7 years - Grade 2
8 years - Grade 3
9 years - Grade 4
10 years - Grade 5
11 years - Grade 6
12 years - Grade 7
13 years - Grade 8
14 years - Grade 9
15 years - Grade 10
16 years - Grade 11
17 years - Grade 12
The minimum age for admission to Pre-Kindergarten to Grade 1 must be reached before the first day of October in the school year for which the child is applying. New students will be admitted only after verification of the age has been received in the form of either a birth certificate or passport. In other grades, enrollment may be denied if the student's age significantly exceeds the normal average age for his or her grade placement. All requirements for graduation from AIS-R must be completed before a student's 20th birthday.
AIS-R seeks to make the most appropriate placement for each student based on his or her age, academic level, and social-emotional development, while at the same time adhering to Board Policy. All students are individually assessed by counselors (ES) or in the Admissions Office Testing Center (MS and HS). The counselors discuss the results of the assessment with the divisional principal, who recommends the appropriate grade placement. AIS-R closely observes and monitors the grade placement for all new students for at least a three-week period to ensure that students have been appropriately placed. AIS-R reserves the right to reassign students to another grade level if it is clear within the first three weeks that a student is not appropriately placed.
Please note that AIS-R does not have a Special Needs Program. Therefore, AIS-R cannot accept applicants who may require any of the following services: an IEP, a 504 Plan, Resource Room, Remediation Programs, Special Education, Speech Therapy, Physical Therapy or Counseling Services/Therapist Services (behavioral, emotional, social, or academic). Decisions will be made on a case-by-case basis, taking all available information into careful consideration.
English Language Proficiency
Students' English language ability is assessed as part of the admissions process. Those accepted whose English language proficiency is still developing will be placed in an English Language Learners (ELL) support program on the basis of AIS-R policies and the availability of space. There is an additional fee for this program. For students who qualify for admission to AIS-R, no minimum level of English language proficiency is required for admission into grades 1 through the beginning-year of grade 4 entry. Limited-beginner students may be accepted after mid-year in grade 4. However, students will only be accepted into grades 5 - 7 if they test at the intermediate level of English language proficiency for their grade level. Parents will be advised upon acceptance if there is a strong chance that the child may have to repeat/attend summer school if he or she does not have the necessary English proficiency to succeed in Middle School. In addition, ELL students who wish to join 5th grade midway through the year may be denied if it is determined that there is not enough time remaining in the year to adequately prepare him/her for 6th grade. AIS-R may admit students in grades 6 and 7 with limited ability in English depending upon past academic performance, results of an English language proficiency test, a writing sample, and the availability of space in the appropriate grade level and/or English Language Learners (ELL) program. We accept students in grade 8 if the student tests at the early-advanced level for ELL. In addition, ELL students who wish to join 8th grade midway through the year may be denied if it is determined that there is not enough time remaining in the year to prepare him/her for 9th grade. Students applying for grades 9 - 12 will only be accepted if they have grade-level fluency in English, as there is no ELL support available in these grades. Students enrolled in the ELL program will receive additional support from a specially trained ELL instructor. The exact form of this support will vary based on each student's specific needs, and will usually take place with the ELL support teacher during regular classes. At times, however, ELL teachers will work one-on-one with students on specific skills or content outside of regular classes.
All new students must provide official documentation of previous school experience, including transcripts, report cards and standardized test scores. All documents provided must be in English. AIS-R may request a certification of translation from the Consulate of the country in which the student last attended school in order to meet admission requirements. If so, please note that providing this is a parent’s responsibility for admission. Students may enter AIS-R at any time during the year, however, students coming to AIS-R after the first semester of a school on a southern hemisphere calendar (i.e. the school year ends in November, December or March) may only apply to the same grade level they have just finished. In general, they should not advance to the next grade level because they would be missing the first half of that academic year. This would be particularly problematic in Grades 9-12, as students would be short credits prior to reaching their 20th birthday; again, noting that the Ministry of Education requires that all students complete graduate credits prior to reaching their 20th birthday.
Welcome to AIS-R. You may begin the application process HERE.
We are accepting applications for 2016-2017.
Telephone: (0)11-459-7500, ext. 305/306